Five ways Office 365 can Revitalize your Email System

A Computer with Email
By Adam Miller

Constant technological change means that businesses that want to stay competitive must always adapt their processes to harness it. In the modern world, operations and processes differentiate businesses, and technological process improvement can be critical in making sure your business can eliminate waste and inefficiency. Email is crucial to any modern business and keeping up with the most recent technology can help your business excel. An offsite hosted email solution like Microsoft Office 365 allows for more peace of mind and productivity than on-site hosted solutions. Transitioning to Microsoft 365 can give your business a leg up through methods such as:

  1. Simplifying email through off-site hardware

    Businesses achieve maximum efficiency when they can focus on their business. On-site email server hardware operation can be time consuming, costly, and distract from what’s important to your business and your customers. With Office 365, you no longer have to worry about making sure employees have access to email and that your servers stay online: Microsoft handles it all! This allows you to eliminate costs from operating and performing upkeep on servers, as well as employee time that would be better spent on other aspects of your business. By eliminating unneeded expenses, your business can gain an advantage in the market.

  2. Being prepared to prevent data loss

    Every business experiences hardware crashes or physical damage that can lead to data and emails being lost. Having backups can reduce the risk of data loss, but they aren’t perfect. With Office 365, however, data is stored offsite; you never need to worry about losing it, offering peace of mind for your business. Since most businesses today are data-driven, a loss of data stored in emails can be catastrophic to operations, and replacing or recovering lost data can be costly and time-consuming. By eliminating potential risk of data loss, your business can eliminate both the costs of keeping redundant systems and focus on business operations

  3. Eliminating compatibility issues that can slow down your business

    Replacing old hardware can distract you from what’s important. With Office 365, you don’t need to worry about hardware, and software updates are all handled by Microsoft and occur automatically. This eliminates the costs that come with needed upgrades in technology, as you will be able to access the newest version of Office 365 at all times.
    Additionally, this removes any operational issues that may result from compatibility problems due to different users running different versions of the same software. With Office 365, since updates are handles centrally by Microsoft, your business doesn’t need to worry about compatibility issues.

  4. Providing a scalable solution for your growing business

    Your business may be experiencing unprecedented growth. In this case, hosting your own email server may reduce your capacity, as server hardware tends to have usage limits, and transitioning to a larger server capacity can result in substantial downtime and switching costs. With Office 365, you can seamlessly transition between plans without your users losing any productivity, and without the downtime and adjustments that come with an in-house solution.

  5. Dealing with downtime like it never happened

    With an in-house solution, if equipment breaks, a malfunction occurs, or your internet goes down, any emails sent to your users may never be received. The emails you lose during this downtime may be crucial to your business’ operations! With Office 365, you never need to worry: if you lose internet, you will receive emails when you reconnect.

Transitioning systems can be a large project, and Propel Solutions is here to help! We can help your business transition to Office 365 and our skilled implementation consultants will be with your users every step of the way to ensure a seamless transition. If you believe your business could benefit from a transition to Office 365 for email, contact us at or fill out the contact form below to start a project with us!

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